Confirm the essential booking facts
Repeat the details from the actual booking record. Use an unambiguous date, local time, guest count, and restaurant address. If there are multiple locations, name the right one.
- Reservation date and local time.
- Party size and reservation reference, if used.
- Restaurant location and address.
- A change or cancellation link.
- Any genuine arrival, deposit, or seating policy already agreed to.
Keep marketing separate
Do not turn a booking confirmation into a promotional newsletter. A guest needs to see the booking details quickly, even if they have not subscribed to marketing.
Use placeholders instead of guessing
When drafting here, do not enter a guest email address or other private guest information. Use placeholders for the guest name and reservation reference, then let your booking system insert the real details.
Subject: Your table at [restaurant] — [date] at [time]
Hello [first name], Your reservation at [restaurant] is confirmed. Date: [day, date, month, year] Time: [time and local time zone if relevant] Guests: [party size] Location: [restaurant name and full address] Reference: [booking reference, if used] Need to make a change? Use [manage booking link] or contact [restaurant contact]. [Include only the arrival or cancellation policy agreed to during booking.] We look forward to welcoming you, The [restaurant] team
Make this email your own
Use the generator to turn your real restaurant details into a draft. Check every offer, date, and link before you send it to guests who chose to hear from you.
Create your emailFrequently asked questions
Is this the same as a promotional restaurant email?+
No. A confirmation contains practical information about an actual booking. Keep unrelated promotions out of it.
Can I use this for a reservation reminder?+
Yes. Change the opening to a reminder and verify that the reservation details are still current.